Basis of Working

The basis for an assignment will be agreed with clients prior to work commencing, and will include the scope of work to be undertaken, anticipated duration in respect of finite assignments, reporting frequency were this is required by the nature of the work, ancillary services, nomination of client management or board members to whom to report, confirmation of confidentiality, fee structure, invoicing arrangements and frequency.

Fixed term assignments

Where appropriate for services with pre-determined time scale, such as when standing-in for an absence. Fees can be agreed on a daily or weekly basis, as appropriate for the requirement.

Time based assignments

Time based work is charged at a core hourly rate, with half-day rates of four hours and full day of eight hours at diminishing hourly rates. Should half-day requirements extend beyond the initial four hours in a day, then the hourly rate as arising for the half-day rate will be charged until the full eight hours is reached when the hourly rate for a full day will come into effect. There is no charge for time or travel costs for the first hour or first 35 miles of travel from York Street, where it is envisaged that at least four hours work is involved at the end of the journey.

The time-based structure allows for ad hoc assistance to be given over the telephone, in small amounts of time, as needs dictate.

Expenses

In addition to the agreed fees, sundry expenses may arise from time to time such as telephone calls, facsimile messages, e-mail messages, web material downloaded, scanning, couriers, postage, text messages etc with any additional travel to your associated companies, business contacts, suppliers, etc. Such items are charged at cost for public transport or with mileage rates at 25p / mile where car travel is involved.

VAT

VAT is charged at the standard rate, currently 20.0 % in addition to the above fees and costs, unless zero rating entitlement applies.

Overseas Assignments

Assignments overseas are subject to a pre-agreed fee structure on a per diem basis, with air fares, accommodation and out-of-pocket expenses negotiated prior to departure.

Credit Arrangements and References

Credit references may be required or taken up for clients requiring credit. Until references are secured, a deposit into our client account may be required. For work expected to continue over a period of time, a standing order arrangement over the assignment term may be required to cover the estimated fees, with periodic reviews undertaken which might lead to adjustments to the standing order arrangements if the assignment appears likely to be leading to a different estimated fee. There may also be an adjustment invoice at the end of the standing order cycle.

Invoicing

Invoicing will take place for each calendar month or 4-week accounting period for regular clients. However for assignments involving intensive work, invoicing may be fortnightly. For short assignments involving work for other than these fixed periods, an invoice will be raised upon completion of the assignment. For credit clients, payment is requested within seven days of invoice date. The right is reserved to charge interest at ½% per week for all sums not paid in accordance with agreed terms. Additionally for accounts more than two weeks overdue, the right is reserved to automatically suspend the provision of further advice or services until the account is brought into line with the agreed terms, and a deposit into our client account may be required if service is to be continued.                                                                                                                                                                              

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